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Spell File/Block is one of three ways to check spelling. The others are Auto Spell Mode and List Unrecognized Words. This method can be used in conjunction with Auto Spell Mode as a means of moving automatically through the file from flagged word to flagged word.
The Spell Configure dialog (Proof, Configure Spell) contains the following options that affect the function of Spell File/Block:
•The Options Tab allows you to choose how replacement pairs will be handled when you run the speller (automatic replacement or pause for confirmation), and it allows you to choose a language for all spell checking, or accept the default setting of allowing multilingual spell checking.
•The Dictionaries Tab is used to set up multilingual spelling, to select main dictionaries and user dictionaries.
•The Elements Tab is used to select which elements are included when you run the spell checker. Elements that can be included or excluded include footnotes, citations, reference lists, annotations, etc.
To check spelling using Spell File/Block Mode, the document you wish to check should be open and displayed on the screen. If you want to check a block of text, define the block before you begin. Click Proof, Spell File/Block. The Spell dialog will open and the sentence containing the first questionable word is displayed in the dialog, with the flagged word highlighted. The Spell dialog can be used to ignore the flagged word or to permanently add it to the dictionary so that it will not be flagged in the future. See Spell dialog.
| 1 | Click Proof, Spell File/Block. The Spell dialog will open. The sentence containing the first questionable word is displayed in the dialog, with the flagged word highlighted. |
| 2 | The bar at the top of the dialog indicates whether the flagged word is in the body text, in a note, label, annotation, or some place else. The note is not opened; instead, the text from notes is simply shown in the dialog. |
| 3 | You can choose to ignore or replace the flagged word as follows: |
| • | To accept the questionable word as it is, click Ignore Once, for Session or Always [>Dict]. Clicking Always will add the questionable word to the primary user dictionary so that in future sessions, the spell checker will not identify the word as questionable. The primary user dictionary is identified on the dialog, and in the Spell Configure dialog's Dictionary Tab. |
| • | To replace the questionable word, type the replacement word in the entry field or highlight it in the list of suggested alternatives. Then click Replace Once, for Session or Always [>Pairs]. Clicking Always will add the questionable word and its replacement to the dictionary. In future sessions, the questionable word will be highlighted, with the replacement included as a suggested alternative, or, if the Auto Replace feature is on, the correction will be made automatically. |
| 4 | You can type directly into the top white box in the dialog, editing the text that is displayed. You will then be able to Undo Edit or Insert Edit. |
| 5 | The Spell dialog is modeless; in other words, it remains open so that you can move from the dialog to your document and back. You can click on your document to make changes. When you return to the Spell dialog, you will have the option of resuming the speller at the cursor or at the top of the file. |
| 6 | The Set Auto Spell check box at the top right indicates whether Auto Spell Mode is on (the box is checked) or off (the box is unchecked). You can check or uncheck this box, or you can use the Spell Configure Options Tab (as discussed above) to adjust this setting. |
| 9 | The New button allows you to create a new user dictionary. First type a new name into the User Dictionary box. The name should have 8 characters or less with the .SPL extension. Then click New. Most people will find no need to create a new user dictionary. Either personal.spl or general.spl can be used as your primary user dictionary. |
To return to the last misspelled word in your open document, press Ctrl+Shift+Alt+? or use the Go To dialog (Ctrl+G). See Go To.
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The spelling of one word can be checked by clicking Proof, Spell One Word or by pressing CTRL+?. See Word Check.
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