New Textbase: Files/Folders Selected by User

The Files/Folders Selected by User Textbase allows you to select the folders or files that you want to include in the textbase. This is useful if you want to search some of your files, but not all of them. For example, you could create a Research textbase that searches the folders and subfolders that contain your research documents, and you could create a Recipes textbase that searches files in a folder that you use for storing recipes. The Files/Folders Selected by User Textbase uses paragraphs as the entry type for the textbase. If you would like to specify a different entry type, you should use or New Textbase: Predefined Orbis Formats or New Textbase: Custom Format.

Before you create a new textbase, you will want to take a few minutes to plan which files and/or folders you want to include in the textbase. Your list can specify any combination of: (1) individual files, and (2) folders. If you specify folders, you will choose the file types that you wish to include (e.g., all of the *.nb files in the folders that you specify). Files of the specified types that are subsequently added to the folders that are selected for your textbase will be automatically added to your textbase.

The version of Orbis that is included in the Nota Bene Workstation will only search Nota Bene files, or TXT files. If you have purchased the additional Orbis+ formats (PDF, DOC, DOCX, RTF, HTML), then these formats can be included in your textbase. If these formats are included, it may take longer to create the textbase, but once the textbase is created, searching will be virtually instantaneous.

1	From the Orbis Gateway, click Create New, or from an open Orbis textbase, click File, New Textbase. The Create New Textbase dialog will open.

2	Enter a name for your textbase. The location of the management files will be as shown. There is no need to change the location of the management files, but you can do so if you have a reason for saving these management files in a different location.

4	Click GO. The Add/Remove Files dialog will open.

5	Use this dialog to add folders and/or files. For instructions, see Add/Remove Files Dialog.

7	The Orbis Indexer will be displayed at the bottom of the screen. When the indexing process is complete, you will be asked if you want to open the textbase.

You can now open the new textbase and use it to search and retrieve text. See Search an Orbis Textbase.