Field Definitions |
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The fields listed below are used in the Ibidem bibliographic databases. The program uses a two character abbreviation to identify each field, such as AU for the author field, YR for the year field, PR or the publisher field, etc. Data must be entered in the proper field so that the program will process the data properly in generating your in-text citations, reference lists and bibliographies. In entering data, you generally will not be presented with all of the following options, because the process of selecting a data entry template will provide you with only the fields that you need. For example, if you select one of the templates for a book, the BT (Book/Long Work Title) field will be available, but the ST (Short Work) field will not be available. For more information, see Data Entry Overview or New Record or Customize Fields.
You can view the fields on the main Ibidem screen in the Database Pane as either full descriptions or as 2-character IDs. Drag the border between the fields and the entry boxes to the left to see the fields as 2-character abbreviations, or drag it to the right to see the full field descriptions. Alternatively, you can use the View menu at the top of the Ibidem screen to change the display to show full descriptions or 2 character IDs.
Information about each field is easily available from the main Ibidem screen. If Auto FieldTips is on, you will see a small FieldTip screen as soon as you move your cursor to any field. If Auto FieldTips is not on, move your cursor to any field and press Ctrl+F1 to display the FieldTip for that field. Click Tools, Auto FieldTips to turn Auto FieldTips on or off. For more information, see FieldTips. You can also place your cursor in any field and press Alt+H to open Field Help for that field
AU: Author + <Role> The individual(s) or organization primarily responsible for the work. The field may also contain a description of the author's role in producing the work (i.e., editor, translator) in angle brackets. For more information on entering the name(s) of author(s), see Names. For more information on entering roles, see Roles.
YR: Year + <Orig Pub> The year in which the work cited was published, written, performed, or enacted. The year in which the work cited was originally published, written, performed or enacted may be added in angle brackets. For more information on entering years, see Year.
ST: Short Work Title The title of an essay, chapter in a book, journal or magazine article, poem, paper, presentation, or other short work cited. For more information on entering titles, see Title.
BT: Book/Long Work Title The title of a book, dissertation, film, play or other significant work cited. For more information on entering titles, see Title.
AT: Anthology Title The title of an anthology , multivolume work, or other collection cited. For more information on entering titles, see Title.
KW: Keywords Optional user-assigned keywords that can be used for sorting and selecting of records in the database. For example, you may want to use a keyword to tag certain works as containing material on a particular subject.
AN: Annotation Summary or commentary notes on the resource work pertaining to the user's research project.
PL: Place The publisher's location, or the place in which the work was written, performed, enacted, broadcast, or, in the case of art works and manuscript collections, the place where it is housed.
PR: Publisher + <Imprint/Role> The name of the publishing house, press, or distributor of the work cited.
SC: Short Work Contributor(s) + <Role> The name(s) of individual(s) or an organization having contributed in a secondary capacity to the short work cited, with a description of the contributor's role in producing the work (i.e., translator, interviewer) in angle brackets. For more information on entering the name(s) of contributor(s), see Names. For more information on entering roles, see Roles.
SD: Short Work Descriptor A descriptive identifier (i.e., editorial, abstract, letter) for the short work.
BC: Book/Long Work Contributor(s) + <Role> The name(s) of individual(s) or an organization having contributed in a secondary capacity to the long work cited, with a description of the contributor's role in producing the work (i.e., editor, translator, compiler, illustrator, composer) in angle brackets. For more information on entering the name(s) contributor(s), see Names. For more information on entering roles, see Roles.
BD: Book/Long Work Descriptor A descriptive identifier (i.e., dissertation, edition number, film, monograph, report) for the long work cited.
AC: Anthology Contributor(s) + <Role> The name(s) of individual(s) or organizations having contributed in a secondary capacity to the collection cited, with a description of the contributor's role in producing the collection (i.e., editor, translator, compiler, chair) in angle brackets. For more information on entering the name(s) of contributor(s), see Names. For more information on entering roles, see Roles.
AD: Anthology Descriptor A descriptive identifier (i.e., Descriptor, slide program, committee files) for the anthology, multivolume work or collection cited.
JR: Journal Name <Option> The name of the periodical containing the work cited, or the periodical cited as a whole. Enter the full name of the journal without leading articles, as it appears on the journal. It is not necessary, ordinarily, to include journal subtitles.
I#: Issue Number <Option> The issue number, part, and/or supplement number of the journal containing the work cited. For journals that begin each issue with page 1, issue numbers should always be entered. For journals that are paginated continuously throughout a volume, issue numbers should not be entered in the record. Enter the issue number in roman numerals.
DT: Day & Month (or Quarter) The monthly date or quarter of the publication, event, or performance cited as a resource work.
LG: Length of Work The number of pages in an individual book or report cited, or the number of volumes in a multivolume work cited as a set.
PG: Pages The first and last pages of a work cited that has been published as part of a larger work. Pages should be entered in the following format: 126-132
SR: Series/Publisher Group <Vol> The title of the publishing series or reprint group to which the work cited belongs; if the series is numbered, the field may also include series, volume, and issue numbers.
V#: Volume Number <Option> The volume number of a multivolume work cited, or the volume number of the journal containing the work cited. Use arabic numerals (even if the journal or book uses roman numerals).
OL: Online Information Service & ID# The name of the online or document retrieval service from which the work cited has been obtained, and any identification tags and numbers pertaining to the work.
SF: Special Publishing Form A description of the special publishing form (i.e., photocopy, mimeo, microform) used for the particular version of the work cited.
XT: Subsequent Cite Title The shortened form of the title to be used when a work is cited for the second (or subsequent) time. A shortened title may be the main title without the subtitle or it may be a title that is otherwise shortened.
IS: ISBN/ISSN Number
LC: Library of Congress
SO: Source (library/dealer/donor)
LL: Library Location
N#: Catalog Name & Number
A#: Accession/Inventory Number
LA: Language of Publication
D#: Author's Birth & Death Dates
SZ: Dimensions/Size
BI: Binding
PM: Publication Month
RI: Rights
IC: Cloth ISBN Number
IP: Paper ISBN Number
$C: Cloth Price
$P: Paper Price
#C: Cloth Date
#P: Paper Date
@C: Cloth Catalog Code
@P: Paper Catalog Code
@O: On-Line Library Source
@L: On-Line Stack Location
@N: On-Line Call Number
@@: On-Line Status
@I: On-Line Unconverted Info
@V: On-Line View Converted
@F: On-Line Screen Dump
L#: Record Link
See also:
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