ARCHIVA
Select/Append Records
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The Archiva modules capture records from a wide spectrum of sources. Some of these you will find useful, and want to save permanenently, while others might—after further perusal—no longer interest you. Archiva lets you easily process all these captured or converted records.
You can:
Select all the captured or converted records
Mark only those records you want to include
Mark only those records you want to exclude
Once the desired records have been selected, you can append them to the Ibidem database(s) of your choosing, using either:
Fast Append—all the records will be appended, without prompting for confirmation
Check Append—Archive will check for duplicates in the destination database
This Check Append option is a powerful new feature in Archiva Books, Archiva Articles, and Archiva PREMIUM, and the other new Archiva modules:
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| Left Panel
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Right Panel
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TOP
Criteria to Detect Duplicates
Before the first record is processed, you need to select the criteria used for duplicate detection:
Rigorous—All Authors and Full Title Match
Likely—First Author and Partial Title Match
Approximate—First Author and Any Other Field
Lax—Partial Title Matches
Lax—First Author Matches
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TOP
Possible Duplicates in Destination
If matches are found (using the selected criteria) for a given Archiva record, they will be shown in the list at the top
Note that:
There can be only a single match
There can be multiple matches—if more than one
possible match is displayed, you can view the
others by clicking on them in the list at the top,
or using the [Previous] or [Next] buttons
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FOLLOWED BY
Fields of current Archiva record
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FOLLOWED BY
Fields in “possibly-matching” record
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Based on the duplicate-detection method selected, Archiva checks, in sequence, all the records you marked for appending from the Archiva capture database against records already existing in the destination database, either:
Stopping on all records, even if no match for that record is found in the destination database
Stopping only on records for which possible matches are found in the destination database
Note that fields that differ are highlighted in red
When there are matches, you can:
Edit either the version in Archiva, or the version in the destination database
Delete the version in the destination database
Add the version in Archiva as a new record in the destination database
Replace the version in the destination database with the version in Archiva
Skip the version in Archiva (do not add it to the destination database)
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Archiva’s new duplicate checking mechanism means that you can search on-line libraries and/or capture citations from on-line databases indiscriminately, without worrying about whether the records you are capturing already exist in your permanent working databases.
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