ARCHIVA AN OPEN SYSTEM Select/Append Records

The Archiva modules capture records from a wide spectrum of sources. Some of these you will find useful, and want to save permanenently, while others might—after further perusal—no longer interest you. Archiva lets you easily process all these captured or converted records. You can: Select all the captured or converted records Mark only those records you want to include Mark only those records you want to exclude Once the desired records have been selected, you can append them to the Ibidem database(s) of your choosing, using either: Fast Append—all the records will be appended, without prompting for confirmation Check Append—Archive will check for duplicates in the destination database This Check Append option is a powerful new feature in Archiva Books, Archiva Articles, and Archiva PREMIUM, and the other new Archiva modules:

Left Panel Right Panel TOP Criteria to Detect Duplicates Before the first record is processed, you need to select the criteria used for duplicate detection: Rigorous—All Authors and Full Title Match Likely—First Author and Partial Title Match Approximate—First Author and Any Other Field Lax—Partial Title Matches Lax—First Author Matches TOP Possible Duplicates in Destination If matches are found (using the selected criteria) for a given Archiva record, they will be shown in the list at the top Note that: There can be only a single match There can be multiple matches—if more than one     possible match is displayed, you can view the     others by clicking on them in the list at the top,     or using the [Previous] or [Next] buttons FOLLOWED BY Fields of current Archiva record FOLLOWED BY Fields in “possibly-matching” record Based on the duplicate-detection method selected, Archiva checks, in sequence, all the records you marked for appending from the Archiva capture database against records already existing in the destination database, either: Stopping on all records, even if no match for that record is found in the destination database Stopping only on records for which possible matches are found in the destination database Note that fields that differ are highlighted in red When there are matches, you can: Edit either the version in Archiva, or the version in the destination database Delete the version in the destination database Add the version in Archiva as a new record in the destination database Replace the version in the destination database with the version in Archiva Skip the version in Archiva (do not add it to the destination database)

Archiva’s new duplicate checking mechanism means that you can search on-line libraries and/or capture citations from on-line databases indiscriminately, without worrying about whether the records you are capturing already exist in your permanent working databases.