Numbered Lists

Nota Bene's numbered lists are created by the user inserting a counter each time a number is to appear. The program will automatically print or display the counter as a number in a series (1, 2, 3...). There are four independent numbered lists to be used for general purposes: list 1 uses counter #11, list 2 uses counter #12, list 3 uses counter #13, and list 4 uses counter #14. By default, these lists are formatted as simple arabic (or decimal) numbers beginning with 1. However, you can choose to use upper or lower case roman numerals, upper or lower case letters or bullets and you can add text or punctuation or spacing before and after the counter. For example, you could format a counter to read "(a)" followed by a tab. The next time this counter was inserted it would be "(b)" followed by a tab. Up to four independent lists can be defined and used concurrently. An unlimited number of lists can be used in one document if you redefine the starting point of each new numbered (or lettered) list. Method I below describes the easiest way to insert a numbered list assuming that you want to use numbers starting with 1, with no special formatting. Method II provides a description of Nota Bene's more sophisticated capabilities in defining the styles and inserting counters. Another easy way to insert counters is to use the action line. For this method, see Numbered Lists: counter commands.

To insert a counter in an open document using decimal numbers (1, 2, 3 ...), with no automatic spacing or punctuation:

To insert subsequent counters in the same series, repeat steps 1 and 2. Each time you insert a new counter, the next number will display on your screen in Page Layout View. In Codes view, you will see «C11» . Nota Bene will keep track of the numbers, so that if you move text (with the counter) or insert a new counter in the middle of the numbered list, all of the counters will automatically be renumbered.

An entirely separate numbered list can be inserted by pressing Shift+Alt+F2, Shift+Alt+F3 or Shift+Alt+F4 instead of Shift+Alt+F1 in step 2. If you use these key combinations, you are using List 2, List 3 or List 4 instead of List 1 and you would see «C12» or «C13» or «C14» in Codes view instead of «C11».

This method allows you to choose numbers or letters or bullets and to automatically add text or punctuation including spaces and tabs each time a counter is inserted. To define a style and insert a counter in an open document:

1	Move your cursor to the point at which you want to insert the first counter. The first counter can be 1, I, i, A or a or a bullet.

4	Select the number start position and then click OK. (Note that by selecting different starting points, the same list can be used repeatedly in the same document with numbering beginning again and styles defined differently each time the the list starts again.)

•	Use the drop down lists to select Start With, Text Before, Number Style, Text After and End With. In the Text Before and Text After boxes, you can use the drop-down lists to select punctuation or you can type in text.

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Press the Font Before button to make changes to the font of the counter (including the punctuation inserted using Text Before and Text After above). These changes will remain in effect for the text immediately following the counter unless you also change the following text by pressing the Font After button. For example, if you want the counter (including any punctuation selected using Text Before and Text After) to be bold, but you do not want the following text to be bold, then you should press the Font Before button and select Bold and then press the Font After button and remove the bold setting by selecting Regular.

•	Press the Indentation button or the Tabs button to make changes to the Indentation or the tabs for the counter and the following text.

7	To insert the next counter in the same series, press Shift+Alt+F1 (or click the Numbered Item button on the Format toolbar or click Insert, Numbered/Bulleted Item, then click Insert)

To begin a new series, follow the above procedure, selecting List 2, List 3 or List 4 instead of List 1 and using Shift+Alt+F2, Shift+Alt+F3, Shift+Alt+F4 instead of Shift+Alt+F1. You can also begin a new series using the same list if you select a start position in step 4 that is after the end of the previous numbered list.

If you selected Indentation for the numbered or bulleted list in step 5, you do not need to do so separately. However, you will need to return to regular indentation after the bulleted list. To format the indentation, see Formatting Numbered/Bulleted Lists.

If you save your document in RTF format (File, Save As and choose RTF), the counters will be converted to plain text. Counters can be converted to plain text numbers by selecting the text that contains the counters and cutting (Ctrl+X) and pasting using Paste Special (Ctrl+Shift+V). In the Paste Special Dialog, select Rich Text Format (RTF) - All Formats. WARNING: Using this procedure will result in the loss of any dynamic links to Ibidem, annotations, notes or images and may introduce unwanted formatting changes. It should be used only on text that does not contain these elements.