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Links can be inserted in a specified field in a selected record. You can have links to a web page (URL), an email address, a Nota Bene file, or a file associated with any program on your computer: Once a link is inserted in a field, it will appear as green underlined text and can be activated by double-clicking on the green underlined text.
To add a link to any field in a record:
| 1 | Open the bibliographic database and select the record for which you want to add the link. |
| 2 | Open the Links dialog in one of the following ways: |
| • | Click the Create New Link button (a multi-colored button on the Ibidem toolbar at the top of the screen). |
| • | Right-click in the Note Link field, then click New Link. |
| 3 | In the Links dialog, select Link (of Any Kind) in Specified Field. |
| 4 | Use the dropdown list to select the field. |
| 5 | Click OK. The Links: Insert/Edit dialog will open |
| 6 | Click to select one of the Link Types in the list on the left side of the dialog. A brief description of the selected Link Type will be shown in the box below the list. |
| Web: Inserts a link to a webpage. Double clicking on the link will open your web browser (if it is not already open), and the webpage that you specify. |
| Email:Inserts an email address into the document. Double clicking on the hyperlink opens your email program to send an email to the specified recipient. |
| Auto: Inserts a link to a non-NB file. The application used to open the file is determined automatically based on the file type. |
| NB File: Inserts a link to another Nota Bene file. Double clicking on the link will open the NB file in a new window. You can also specify a particular point in the file to go to when the file is opened by typing the text in that portion of the file. |
| Paint: Inserts a link to a file that will be opened in Microsoft Paint. Double clicking on the link will open Paint and open the specified file (these are most often .BMP images). |
| Orbis Search: Creates a link to an Orbis search string. Double clicking on the link in a document will open Orbis and perform a search for a term or string that you specify, in a specific textbase that you must also specify. For example, you can insert a link that will search your entire textbase for the term "Authority." Orbis Search links are "dynamic" links, and are ideal for linking to textbases whose content changes frequently. |
| Orbis Match: Creates a link to an Orbis match. Double clicking on the link in a document will open Orbis and retrieve a particular record from your textbase. This will not initiate a search for a particular term in Orbis (as an Orbis Search link would). Rather, Orbis will only display the particular record to which you link. Orbis Match links are"static" links, designed for focused retrieval of matches in textbases whose content does not change. |
| Both Orbis Search and Orbis Match links should normally be inserted from the main Orbis dialog. See Hyperlinks in Orbis. |
| You can also create a customized Link Type. To do so, press the New button below the list of Link Types. This will open the New Link Type dialog. Type the name and description of the link type in the appropriate boxes. Then type the Program Launch String if you want a file to open in a particular program when you double click on the link. |
| 7 | Once you decide which type of link you will be inserting, fill in the information in the top two boxes at the top of the dialog. If you are adding a link to a file on your computer (a Nota Bene file, a Word file, a Paint file or any other file), the browse button with the three dots will be active and you can click it to browse to the file that you want to select. The text that you type into the Description box will be the green text that you see in the Nota Bene file when the link is inserted in the file. It can be the same as the URL, e-mail address or file name/path, or it can be different. |
| If you are inserting a link to an NB file, and you want to go to a particular place in that file once is opened, type the text in the file that you want to go to in the "Text in File" box. You can type formatting commands in this box (using Ctrl + < and > for the opening and closing markers). When the link is opened, NB will go to the first occurrence of that text and/or command in the linked file. |
| If you are inserting an Orbis Search or Orbis Match link, you must also specify the textbase to be searched in the region below the Description and Search String boxes in the Insert/Edit Links dialog. |
| 8 | Click Add to List to add this link to the list of links that can be inserted from this dialog. This list makes it easier to insert the same link more than once. You can simply select the link from the list without retyping the required information in the "Description" and other boxes. |
| 9 | Click OK to insert the link in the specified field. |
See also:
Overview of Links in Ibidem
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