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An Authority List is an alphabetized listing of the contents of a selected field. Ibidem can write two different types of Authority Lists: a Standard Authority List with counts of the number of records matching the criteria you have set, or a Record Number Authority List with record numbers for entries matching the criteria you have set.
To generate a Standard Authority List:
| 2 | Click on the Subject Field drop list to select the field containing the terms for the authority list. |
| 3 | Click on the Order and Type drop lists to define the sort order for the terms in the authority list. |
| 4 | Click on the Characters arrow buttons to define the maximum number of characters for the terms in the authority list. |
| 5 | Click to choose the Database and Subset to use for the authority list. |
| 6 | Set the option to Display Count of Number of Records Under Subject to your preference. If this option is checked, you can then set the dot leaders before the record numbers to your preference. |
| 7 | Click OK and then View Results to write the Authority List to an untitled Nota Bene file. |
To generate a Record Number Authority List:
| 2 | Click on the Subject Field drop list to select the field containing the terms for the authority list. |
| 3 | Click on the Order and Type drop lists to define the sort order for the terms in the authority list. |
| 4 | Click on the Characters arrow buttons to define the maximum number of characters for the terms in the authority list. |
| 5 | Click to choose the Database or Subset to use for the authority list. |
| 6 | Set the option for Record Numbers to your preference. |
| 7 | Set the options to Include Count and Repeat Subject before each Record Number to your preference. |
| 8 | Click OK and then View Results to write the Authority List to an untitled Nota Bene file. |
The file that is generated can be saved or printed.
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