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Annotation types can be divided into two categories: User editable annotations and Program annotations.
User editable annotations allow you to insert non-printing text into an open annotation window. When the annotation window is closed, an annotation marker (containing the non-printing text) is created in your document at the point of the cursor.
Program annotations are created by the Nota Bene program and should only be used for inspection purposes. Please do not attempt to edit program annotations.
Note that except for General annotations, you can use the keyboard accelerator keys Alt+Ctrl+Shift+F1 (through F10) to quickly start a new annotation. To determine which function key to use with the Alt+Ctrl+Shift combination, use the number value of the NT/number string associated with each annotation For example, to enter an Instruction NT/2 annotation, use Alt+Ctrl+Shift+F2.
User Editable Annotations
The first 6 types of annotations are for general use. The descriptions (General, Comment, Instruction, etc.) indicate suggested uses, but you are free to assign your own meanings to these annotation types..
Program Annotations
These annotations are for program use only and should not be edited edited manually.
| Ibidem NT/6 | An Ibidem annotation is inserted automatically to mark the point in your document where a reference list begins and where you reset your references to full citations only instead of short form. It also stores information about errors related to generating bibliographies with Ibidem. You can use the Annotations dialog to move amongst these types of annotations. |
| Orbis Status NT/7 | Provides information about Orbis search results which are written to disk. |
Special Annotations
The next two user editable annotations should be used in the following prescribed manner.
| Orbis Keywords NT/8 | The annotations dialog provides a powerful way of entering Orbis keywords. When there is a need to identify a region of a document by certain keywords which may not appear in the text of that document, Orbis Keywords annotations should be used. For example, a paragraph of your document on the Iliad may not contain the word Homer, however, you may want to locate that paragraph during an Orbis search by looking for the keyword Homer. This is achieved by inserting an Orbis Keywords annotation, containing the keyword Homer, at the beginning of the paragraph on the Iliad. Then, using Orbis, you can search for the keyword Homer and have your paragraph show up in the list of search results. |
| You can also set up your documents for an Orbis textbase so that entries dealing with similar topics can be retrieved as a group by adding "Special Keywords" - keywords preceded by either the @ or # character - to your Orbis Keywords annotation. Hence, to continue with the above example, an Orbis search for annotations with @Homer will indicate different search results than those with just Homer. For more information, see Special Keywords |
| Style Manual NT/9 | A Style Manual annotation is unique in that it serves as both a user editable annotation and program annotation. Style Manual annotations function as program annotations when 1) they mark regions of documents in which preliminary text of an academic style is inserted; 2) they contain information used by program for various internal operations on manuscript files. Style Manual annotations function as user editable annotations when they indicate the type of information to be inserted by the user at specific points of a template file. Style Manual annotation usage can be observed by opening one of the provided Nota Bene Letter templates. Letter templates can be accessed via the File, New menu from within Nota Bene. To move amongst Style Manual annotations in a provided Nota Bene template, use Ctrl+Alt+Enter once the template is on screen. You may modify the contents of Style Manual annotations just as you would modify any user editable annotation. If you would like to use Ctrl+Alt+Enter combination for templates of your own, modify an existing template and use the Save as function, accessed from the File menu, to save your modified template as a different name from the provided Nota Bene one. |
See also:
Annotations
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