Archiva

ARCHIVA

Results Databases

All Archiva search, capture, and convert modules save their records to special Archiva databases. There are two different ways to view these databases:

The Archiva (Primary) View

The Archiva View was designed to provide the particular capabilities needed when capturing or converting records:

Immediate (“real-tme”) display of the records as they are being captured

The ability to easily edit the records —the source data may sometimes be incomplete or inaccurate,
and it is much easier to make the necessary adjustments immediately after the capture process

The ability to select the particular records you want to save permanently, and append them to the
database(s) of your choosing

The Archiva view looks just like the familiar Ibidem screen:

It looks like an Ibidem database

It can remain open while you do work in Nota Bene or Ibidem (it is “modeless”)

You can resize it, and reposition it

You can select the same four views (Table, Record, and the two split views)

You can edit any of the records

Example above shows Captured Records (From Clipboard)

Each Archiva module/function adds records to a different Archiva database:

Archiva Books — records are saved to On-Line Library Search Results

Archiva Articles — records are saved to Captured Records (From Clipboard)

Archiva Bibliography Converter — records are saved to Formatted Bibliography Conversion Results

Archiva ISBN Converter — records are saved to Scanned/Typed ISBN #’s Search Results

Archiva Web Page Text Capture — records are saved to Captured Web Page Text
    • Web Page Text Capture writes records to a non-bibliographic databases
    • In addition, Web Page Text Capture can also save the captured data to the Paste Special Clipboard,
      and/or append it to a user-designated file

In addition to the kind of data that you will find in standard Ibidem bibliographic (or, in the case of Archiva Web Page Text, non-bibliographic) databases, Archiva records will show additional fields with useful new information (the actual fields vary depending on which results database is being viewed). Among these are:

The source/format (for example, Amazon, NY Times Article, JSTOR, etc.) and date of retrieval (all
modules)

Where possible, links to the full-text (in HTML and/or PDF format) of articles (Archiva Articles)

The URL of the page being captured (Archiva Web Page Text Capture)

The specific information you specified to be added to all records (Bibliography and ISBN Converter)

In addition, a special Notes Panel provide notes and other descriptive information specific to the site, the source, and/or the capture rules, or other similar data.

Since a results database can have results from lots of different capture sessions, this data is different
for each record—records retrieved from JSTOR will have different notes than those retrieved from the
Library of Congress, for example

Regardless of which database you are viewing, you can:

Edit, modify, enhance, and/or delete any record

Append the records you want to permanently save to any Ibidem database(s)

The Ibidem (Secondary) View

And if you ever need to do something more—search, sort, or output reports in a variety of different formats—you can always open any of the Archiva databases from within Ibidem, as regular Ibidem/IbidPlus databases.

Unlike the Archiva view, where records are shown immediately upon capture, the Ibidem view may need to be refreshed (or the database opened and closed again) before newly captured records are displayed).

Once the database has been opened in Ibidem, you can then:

Perform advanced searches on the data

Sort the records

Create subsets

Produce reports (using Ibidem’s report writing capabilities)

However, not all such operations make sense on all Archiva databases, of which there are two overall categories:

Temporary capture/convert databases used in all the Archiva bibliographic modules

The regular non-bibliographic databases to which records are written by Archiva Web Page Text Capture

While you could theoretically perform all the Ibidem features even on the temporary databases, some functions either won’t work reliably or don’t make any sense, since the records in those temporary databases will change as records are captured, deleted, and/or moved to permanent databases. In particular, among other actions, it is not useful to:

Manage subsets in the temporary databases

Cite from temporary databases

“The double view is a cunning and elegant device.”
Professor — l'École des Hautes Études en Sciences Sociales