ARCHIVA View, Edit & Incorporate Captured Citations

As Archiva captures and converts bibliographic records, they are automatically added to a Captured Records database. This can happen invisibly, in the background—the Archiva icon on the system tray will blink each time a record is captured. (You can then display all captured records anytime you would like simply by clicking on that icon.) Or—for a more dramatic view—if the Captured Records databases is open, you can see the captured records in Archiva in real-time, as you capture them! Either way: The significant data (necessary to generate formatted citations) will be written to the appropriate fields Additional information from the on-line site (depending on the site) will also be captured Even the proper template/work type (normally “Journal Articles”) will usually be automatically selected This is an unretouched screen shot—all records are shown exactly as captured The Archiva: Captured Records (Web Search) screen is similar to the regular Ibidem screen: It looks like an Ibidem database It is “modeless”—it can remain open while you do work in Nota Bene or Ibidem You can resize it, and reposition it You can select the same four views (Table, Record, and the two split views) You can edit any of the records In addition, the Archiva: Captured Records screen brings you a whole new set of capabilities. You can: Mark/unmark all records Mark duplicate records — and then compare the differences, and edit and/or delete the unwanted ones Delete multiple (marked and unmarked records, as well as all) records in a single step And then, when you’ve decided which of the records you’ve been collecting (in an hour, during the day, or over the course of the last week) you actually want to keep, you can simply select those records in Archiva, pick the name of the database to which you want to add them, and click Append. It’s that simple. Archiva can add them to multiple databases, should you need that capability for some reason And it’s never necessary to open the destination database first—Archiva handles it all automatically NOTE: Archiva does an extremely good job of capturing data and inserting it into the correct fields. At the same time, Archiva is only as good as the data it is trying to capture (and some data on some sites is not very well structured). But since you can watch the records getting captured in real-time—and since Archiva lets you edit records immediately—you can make any necessary corrections very easily. (For well structured sites, this should normally not be necessary.)

Questions? Call 800-462-6733 or 718-382-1500 or send an e-mail to sales@notabene.com.